Job description
We are seeking a highly organised and proactive Executive Assistant to provide high‑level executive and administrative support to the Director, People and Culture of our client based in East Perth. This is an excellent opportunity for an experienced Executive Assistant who thrives in a fast‑paced environment and has a strong understanding of People and Culture / Human Resources ways of working.
About the Role
Reporting to the Director, People and Culture, you will play a critical role in ensuring the effective operation of the Director’s office. The Director manages a very busy schedule with competing priorities and short timeframes, requiring an Executive Assistant who can anticipate needs, manage multiple tasks, and turn actions around quickly while maintaining a high level of professionalism, confidentiality, and discretion.
You will work closely with senior leaders and stakeholders across the organisation, providing trusted support at Director and Senior levels.
Key Responsibilities
To be successful in this role, you will have:
Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us-1/policies. Do not submit any sensitive personal information in your resume.
About the Role
Reporting to the Director, People and Culture, you will play a critical role in ensuring the effective operation of the Director’s office. The Director manages a very busy schedule with competing priorities and short timeframes, requiring an Executive Assistant who can anticipate needs, manage multiple tasks, and turn actions around quickly while maintaining a high level of professionalism, confidentiality, and discretion.
You will work closely with senior leaders and stakeholders across the organisation, providing trusted support at Director and Senior levels.
Key Responsibilities
- Provide comprehensive executive support including diary and email management, ensuring priorities and deadlines are met
- Ensure briefing notes, agendas, correspondence, presentations and other meeting materials are prepared and available ahead of meetings
- Prioritise correspondence and actions, and follow up on outstanding matters
- Prepare high‑quality correspondence, reports and briefing papers
- Undertake research and analysis as required to support decision‑making
- Organise and coordinate meetings, including logistics and follow‑up actions
- Undertake purchasing on behalf of the Director in line with delegated authority
- Provide administrative support to internal (and where required external) committees, including preparing agendas, taking minutes and tracking follow‑up actions
To be successful in this role, you will have:
- Demonstrated experience as an Executive Assistant, ideally within a People and Culture / Human Resources environment
- Proven experience supporting Director or Senior‑level leaders
- Highly developed organisational, planning and time‑management skills with the ability to manage competing priorities
- Strong interpersonal and communication skills, with the ability to engage professionally with stakeholders at all levels
- A high level of discretion and confidentiality, and sound judgement when handling sensitive information
- The ability to work autonomously while contributing effectively as part of a team
- Duration: Commencing as soon as possible until 30 June 2026
- Hours: Full‑time
Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us-1/policies. Do not submit any sensitive personal information in your resume.
