Secretariat Administration Officer

Posted 29 April 2022
Salary$44 per hour
LocationMelbourne CBD
Job type Temporary
DisciplineGovernment Federal, Government

Job description

APS4 Executive Assistant
We are seeking an energetic and highly organised Executive Assistant to work with our government client based in Melbourne CBD. This role will be APS4 equivalent, working in a full-time capacity over a 12-month temporary contract.
As an Executive Assistant, you will assist the Board, Chair, and Board’s committees in their operations of strategic orientation of the organisation. The Executive Assistant provides administrative support to the small Melbourne-based teams across the department, ensuring the highest level of service is delivered to the office of the CEO.
The Role Requirements
Under general direction, the Executive Assistant will provide administrative and secretarial support to the Board, including:
  • Coordinating logistics for the Board and Committee meetings, events, travel, venue, bookings, and catering.
  • Providing onsite support to board meetings and events (requiring the position to travel)
  • Coordinating Board and Committee member diaries and correspondence, providing administrative support including provision of papers, forms, and addressing general support queries.
  • Coordinating member payments of the Board and Committee group.
  • Assisting coordination and providing logistics support for executive agency-wide events, meetings, and projects.
  • Providing general administrative support, supporting incoming enquiries.
About you
You will present with sound communication and proven experience offering executive level support, ideally within the APS.
In addition, you will display:
  • Client-focussed approach to interacting with a broad range of internal and external stakeholders.
  • Maintain high organisation and can multi-task as necessary, emphasising attention to detail
  • Flexibility in approaching tasks, displaying skills in re-prioritisation of work to achieve changing deadlines
  • Sound judgement and time management skills
  • Proven experience within administrative assistant/ support roles or demonstrated application of such skills.
  • Adaptability to quickly develop understanding of the corporate goals and vision of the department’s structure and internal processes
As this role is within the Federal Government, applicants are required to hold Australian Citizenship to be considered.

DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.

Note: You may be required to provide evidence of your COVID-19 vaccination status.