APS4 Executive Assistant

Posted 12 May 2022
Salary$40 - $45 per hour
Job type Contract
DisciplineOffice Support & Secretarial, Personal/Executive Assistant

Job description

About the Organisation
A Federal Government Department looking to engage an APS4 Executive Assistant for a 12 month contract. 
Please note ONLY candidates with a minimum of BASELINE CLEARANCE will be considered. NV1 Preferred. 

About the Role
  • Manage the Principal’s calendar and liaise with Departmental Executive Assistants and Staff Officers to coordinate meetings, attendance, room allocation, ICT needs and briefing requirements.
  • In consultation with the SO, forecast work load for the short (daily), medium (week) and longer term (one month out) to de-conflict commitments ahead of time
  • Answer incoming phone calls to ensure they are answered in a timely manner.
  • Prepare the Principal’s reading material and meeting papers in consultation with the Staff Officer.
  • Manage Principal’s service vehicles, including documentation, arranging cleaning and servicing.
  • Organise domestic and international travel for the Principal.
  • Manage operating budget on behalf of the Director General in accordance with procurement policies.
The role will require the successful candidate to:
  • Perform moderately complex tasks and activities that support the delivery of procedural, administrative, financial and business support activities.
  • Work collaboratively in a team based environment actively participating in and contributing to information exchange and team objectives.
  • Seek clarity and understand the reasons for decisions and recommendations and be able to explain to others how they are relevant to the work being undertaken.
How to Apply
Should you be interested in this role please send your CV via Seek or call Francesca Avelluto on 0261627332 for a confidential discussion (or email favelluto@dfp.com.au).

DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.

Note: You may be required to provide evidence of your COVID-19 vaccination status.