Job description
We are currently partnering with our State Government client to recruit an exceptional Coordination Assistant (ASO3) to join their Physical Assets–related division.
About the Role
The Coordination Assistant plays a pivotal role in providing confidential, high‑quality administrative, coordination, and secretariat support to senior leaders within the division.
Key Responsibilities
About You
Essential:
If you are already registered with DFP Adelaide, please reach out to discuss suitability.
New applicants are encouraged to APPLY NOW!
Please reach out to DFP Adelaide with any questions via dfpadelaide@dfp.com.au
Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us-1/policies. Do not submit any sensitive personal information in your resume.
About the Role
The Coordination Assistant plays a pivotal role in providing confidential, high‑quality administrative, coordination, and secretariat support to senior leaders within the division.
Key Responsibilities
- Manage day‑to‑day requirements, schedules, and priorities of the Director and Deputy Director.
- Respond to enquiries, coordinate information flow, and maintain confidentiality
- Manage correspondence, briefings, and documentation.
- Prepare and edit reports, letters, presentations, and briefing notes.
- Provide end‑to‑end meeting support including agendas, minutes, and action tracking.
- Coordinate intra/interstate travel.
- Liaise with internal and external stakeholders.
- Use organisational systems including TRIM, CHRIS21, Basware.
About You
Essential:
- Strong written and verbal communication.
- Excellent time‑management and organisation.
- Problem‑solving capability.
- High integrity and discretion.
- Stakeholder management.
- Proficiency in MS Office.
- Experience in government or high‑pressure executive support.
If you are already registered with DFP Adelaide, please reach out to discuss suitability.
New applicants are encouraged to APPLY NOW!
Please reach out to DFP Adelaide with any questions via dfpadelaide@dfp.com.au
Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us-1/policies. Do not submit any sensitive personal information in your resume.
