Document Control Officer

Our client is seeking an experienced Document Control Officer to join the corporate Regulation & Compliance Team working in the Risk & Assurance Business Unit, supporting all activities related to CorDocs system.

Title: Document Control Officer (Technical)

Rate: Up to $57.00 per hour plus Superannuation (depending on relevant experience and suitability for role)

Preferred Start Date: ASAP
End Date: 11 October 2024
Type: Temporary casual contract (no leave entitlements - casual loading included in role)

Hours per week: Full-time – 38 hours per week
Location: Leederville, WA

What the role will involve:

• Providing administrative and general support across the Business Unit and to external committee’s
• Supporting the Management team with the coordination of Ministerial, board and executive papers, scheduling and diary management
• Prepare, manage and administer day-to-day activities for the Head of Business Unit, this may include travel arrangements, invoicing, purchase orders and stationery.
• Liaise and coordinate information with external and internal key Business Unit stakeholders and committees as required

Key skills and experience:

• Previous experience with Corporate Document Management Systems
• Ability to organise priorities and outcomes to balance immediate and longer-term outcomes
• Excellent communication skills, a good negotiator who is able to influence key stakeholders

Key Accountabilities
Organisation   

• Assists the Regulation & Compliance Team to gather and analyse data and background information, mainly concentrating on CorDocs compliance reporting.    
• Provide analytical support for CorDocs data.    
• Maintain and deliver CorDocs training program.    
• Engage with our stakeholders to identify their requirements and levels of customer satisfaction.    
• Provide a range of support functions to the Regulation and Compliance Team, including preparation of PowerPoint presentations and Excel spreadsheets.    
• Provide Ad Hoc Assistance to other teams within Risk and Assurance Branch

Document Management

• Register and maintain key corporate documents in Aqua and CorDocs.   
• Identify and record all meta-data associated with the documentation to allow for data searches.    
• Maintain Compliance Team’s CorDocs documentation.    
• Participate in project teams investigating system integration and applications associated with document management.

Business Management System

• Provide CorDocs Support to stakeholders.    
• Promote CorDocs as a compliance tool.     
• Analyse the outcomes of third party audits including follow up actions as required.    
• Consult with Corporation staff on system improvement and integration needs and options.   
• Recommend and implement system improvements as required.    
• Support continuous improvement of CorDocs.

Essential Appointment Criteria
Qualifications and Experience

• Tertiary qualification in business or similar; or significant progress towards one. 
• Substantial computer application skills, including MS Word, Excel and PowerPoint.    
• Substantial experience with Corporate Document Management System (AQUA).    
• Considerable business writing skills.    
• Considerable level of customer orientation and service ethic.

Knowledge, Skills & Attributes
Job Specific    

• Ability to organise priorities and outcomes to balance immediate and longer term outcomes.    
• Conceptual and analytical skills Personal Attributes    
• Strong interpersonal skills.    
• Ability to work in a team environment to achieve business outcomes.    
• Demonstrates the values and behaviours that contribute to a constructive, high performance culture.

Desirable

• Experience with quality management systems

Please note: Applications that do not demonstrate the essential minimum requirements of the role on their resume will not be contacted.

Applications close: 27 June 2024

HOW TO APPLY

If you meet the above criteria and would like to be considered, APPLY NOW or email Jesse from DFP Recruitment Perth on jchiplinsky@dfp.com.au for any queries that are not addressed in this advert.

Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
 
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
 
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us/policies. Do not submit any sensitive personal information in your resume.