Job description
- Federal government opportunity in Sydney CBD
- 12 months initial contract – with view to further extension
- $92,730 + 15.4% Superannuation
Our client is seeking an Executive Assistant to join their Regulatory Operations Division. This role encompasses a wide range of responsibilities, including providing high level executive and administrative support, managing and coordinating diaries and correspondence, preparing and organising papers in advance of meetings, as well as managing some research and analysis activities.
Responsibilities will include but are not limited to:
- Provide high-level executive and administrative support for two Senior Executive Services Officers (SES Band 2 and/or 1).
- Manage and coordinate diaries and correspondence to ensure efficient scheduling and communication.
- Prepare and organise papers in advance of meetings to facilitate smooth and productive discussions.
- Manage travel arrangements, including booking flights, accommodation, and transportation.
- Assist with financial management activities, such as budgeting, expense tracking, and financial reporting.
- Coordinate, report, and maintain files and records to ensure accurate and up-to-date documentation.
- Ensure effective workflow management by prioritising tasks and managing deadlines.
- Make solid decisions based on a clear understanding of the goals, values, and needs of the Regulatory Operations Division.
- Exhibit excellent written and verbal communication skills to interact professionally with internal and external stakeholders.
- Demonstrated experience (as a contractor or APS) supporting Senior Executives of a government (state or federal) agency in a similar role.
- Experience using office software such as Expense8, SharePoint, MS Teams.
- Highly motivated with exceptional organisational skills and a flair for communication.
- Proven ability to provide a range of administration, corporate, and executive support activities.
- Strong research and analysis skills to manage various tasks effectively.
- Excellent written and verbal communication skills to interact with a range of internal and external stakeholders.
- Ability to promote, model, and uphold the APS Values, demonstrating commitment to public service integrity.
- Reliable, resilient, and able to work in a fast-paced environment with changing priorities.
- Exceptional attention to detail and excellent interpersonal skills.
- Ability to develop and maintain effective working relationships with a wide range of stakeholders.
To be eligible it is essential that applicants hold Australian Citizenship and a current or ability to obtain a Baseline Clearance.
If you are interested in this role, please do APPLY NOW or call Karen on 02 9200 3677 for more information.
Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
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