Job description
- Federal government opportunity in Parramatta CBD
- Ongoing Contract role
- $78,371 - $92,345 + 15.4% Superannuation
Our client promotes and protects Australia’s international interests to support our security and prosperity. They work with international partners and other countries to tackle global challenges, increase trade and investment opportunities, protect international rules, keep our region stable and help Australians overseas.
The Role:
An exciting opportunity exists to join the dynamic Centre for Australia-India Relations (the Centre) in its second year of its establishment. The Centre delivers events and activities, and administers a large Maitri (meaning Friendship in Sanskrit) grants program, offering scholarships, fellowships, and cultural grants.
A highly motivated and proactive Executive Assistant is sought to support the Centre Chief Executive Officer (CEO) and Advisory Board Chair in delivering on the Centre’s programs. As Executive Assistant to the CEO, the successful candidate will have high order organisational management skills, effective stakeholder management and inter-personal communication skills, strong writing skills, and an ability to problem solve and respond to the needs of the CEO and Advisory Board using sound judgement.
Responsibilities will include but are not limited to:
- report to and manage the office of the Centre CEO including efficient diary management, visit programs, travel bookings, stakeholder meetings, public diplomacy events and financial acquittals;
- provide proactive support to the Centre Advisory Board and its Chair;
- manage and prepare draft correspondence, coordinate, and prepare Advisory Board papers, contribute to visit and public event briefs;
- manage office systems using Microsoft Office, Teams, Excel, SAP, and EDRMS (electronic file management system), including to maintain corporate records and stakeholder information;
- assist Centre teams to deliver on programs and events, including by providing organisational support to the delivery of public events, stakeholder meetings, visit programs, and other ad-hoc projects;
- prior experience as an Executive Assistant working for a CEO equivalent of a government agency, private sector or not-for-profit organisation
- experience using office software such as MS Office, SharePoint, MS Teams.
- demonstrate highly effective interpersonal skills and cross-cultural competency. As the ‘face of the office’ you will be able to liaise confidently with senior executives, government, business and community stakeholders;
- thrive in a fast-paced dynamic environment and manage multiple diary and administrative requests, support meetings and events, and respond proactively to changing priorities;
- have demonstrated experience with office systems and in supporting travel arrangements, financial acquittals, corporate records, and stakeholder information;
- have strong writing skills and an ability to draft emails and correspondence with accuracy, and coordinate and prepare Advisory Board papers where required
- demonstrate discretion in the handling of sensitive information, maintaining integrity, confidentiality, and adhere to the APS and departmental conduct and values
To Apply:
To be eligible it is essential that applicants hold Australian Citizenship and hold a current or ability to obtain a Baseline Clearance.
If you are interested in this role, please do APPLY NOW with your resume and ‘expression of interest; in MS Word format or call Karen on 02 9200 3677 for more information.
Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
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