Operations Assistant

Posted 14 June 2022
Salary$37.22 - $46.52 per hour
Job type Contract

Job description

DFP Perth are currently seeking an Operations Assistant for a 1 month contract with our client located in Albany.

About the role:
Provide a broad range of administration support services for a district in accordance with corporate and Regional requirements.

What the role will involve:
Occupational Safety & Health      
  • Acknowledges and adheres to corporate occupational health and safety policies and procedures in order to ensure personal and group safety.
  • Proactively identifies, corrects and reports hazards in accordance with Corporate procedures
  • Undertake an Occupational Safety and Health administrative support function as directed by the Operations Manager.
Business, Operations and Customer Support  
  • Provide general administration support services as directed in accordance with corporate and Regional requirements to contribute to the service delivery function in the district
  • Assist in the provision of a correspondence, records and document management function
  • Attend to customers and operational enquiries and deliver, or organise for the delivery of services
  • Undertake an administrative data entry function for the service delivery teams in the district.
  • Provide general administration support as directed and in accordance with corporate and Regional requirements (including assisting with coverage during absences for the Senior Operations Assistant role).
Facility & Property Management 
  • Assist depot staff with fleet management administration (i.e. forms, paperwork, filing, help with inspections & booking services that are decided by line managers)
  • Oversee cleaning contract for depot
  • Report and follow-up on issues about facility / property / building (i.e. to regional office or direct to  Property/Facility Manager) and assist when someone attends site to resolve issue (i.e. information, explain)
  • Provide support for regionally managed Shared houses and accommodation and assist with inspections and keys of GROH properties when requested
  • Purchase goods, material, plant and services as required and directed utilising E Procurement in accordance with Procurement policies and procedures
  • Receipt, or arrange for receipt, of goods, material, plant and services from suppliers.
Financial Administration  
  • Manage Petty cash - reimbursements, reconcile, recoup and standpipe moneys (where appropriate)
  • As directed by Operations Manager, assist with administrative processing of purchasing cards transactions and assist them to prepare for financial management meetings (i.e. print report sent by Business Analyst)
Key skills and experience:
Qualifications and Experience
  • Relevant experience in and demonstrated capability of providing a broad range of administration, business and customer service support in a multi-disciplinary business environment.
  • Current WA “C’ class drivers licence
  • Willingness to attain or already hold High Risk Licence - Forklift Truck 
  • Willingness to attain or already hold Construction Card (Blue or White card)
Knowledge, Skills & Attributes
  • Knowledge of procurement policies & procedures including payments
  • Sound computing skills and the use of programs such as Microsoft, SAP and Service Delivery related suite of computing applications (such as ODSS, WWQMS)
  • Awareness of asset operation and customer services in utility environment.
  • Demonstrates effective interpersonal and customer relationship skills.
  • Good verbal and written communication skills.
  • Possesses well developed organisational and conceptual skills.
  • Demonstrated ability to work with minimal supervision and accept responsibility for delivering
  • defined business outcomes
  • Able to positively participate as a member of a multi-disciplinary team.
  • Demonstrates the values and behaviours that contribute to a constructive, high performance culture
Personal Attributes
  • Demonstrates the values and behaviours that contribute to a constructive, high performance culture.

The successful candidate will need to provide a current police clearance and be fully vaccinated against covid-19, including a booster if eligible.

If this opportunity sounds like the right fit for you, please apply now with your CV and a cover letter demonstrating your suitability against the above. If you are successful, a member of the team will contact you to discuss the position in detail.

DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.

Note: You may be required to provide evidence of your COVID-19 vaccination status.