Senior Executive Assistant

• Federal government opportunity in Sydney CBD
• 12 months initial contract – with view to further extension
• $550 - $650 per day + Super

The Role:

Our Client is seeking a Senior Executive Assistant to join their team. This role encompasses a wide range of responsibilities, including providing high level executive and administrative support, managing and coordinating diaries and correspondence, preparing and organising papers in advance of meetings, managing complex travel arrangements, assisting with financial management activities, coordinating reporting and maintaining appropriate files and records.

The ideal candidate is a highly motivated team player, an agile and proactive professional who is tech-savvy with a collaborative approach.  Detail orientated with high order organisational management skills, effective stakeholder management and strong inter-personal communication skills.  Additionally, the successful candidate will have excellent writing skills, ability to problem solve and respond to needs using sound judgement; maintaining discretion and confidentiality.

Responsibilities will include but are not limited to:

• Manage the diary for maximum productivity and schedule meetings appropriately, including arranging meeting logistics as required.
• Coordinate travel arrangements for the Client and other members of the leadership team as needed.
• Capture and record actions, ideas, projects, and reference material from notes, meetings, emails and phone calls.
• Assist with administrative functions, including payment of accounts, accruals and credit card reconciliations.
• Updating databases and records management systems.
• Event management for internal and external meetings, including taking and distributing detailed minutes with clear action items for staff/others as required.
• Maintain financial records such as Expense8 and receipts.

 
You will have:

• Demonstrated experience (as a contractor or APS) working for a CEO equivalent of a government (state or federal) agency in a similar role.
• Experience using office software such as Expense8, SharePoint, MS Teams.
• Ability to perform more complex liaison, administration, coordination and organisational tasks in support of the Client.
• Proven experience coordinating, collating and drafting regular reporting and communications
• Ability to contribute new ideas and maximise the benefits of change, including the identification of opportunities to improve the efficiency of business processes.
• Proven experience working collaboratively and effectively with a wide range of internal and external stakeholders.

 
To Apply:

To be eligible it is essential that applicants hold Australian Citizenship and a current or ability to obtain a Baseline Clearance.
 
If you are interested in this role, please do APPLY NOW or call Karen on 02 9200 3677 for more information.

Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
 
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
 
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