Admin Assistant

Posted 05 July 2022
Salary$35 per annum
Job type Contract

Job description

Located on Melbourne’s Docklands, an opportunity has presented itself for a Team Administration Assistant to join a leading Oil and Gas company on a 3 month contract with a opportunity of extension based off performance. 

This role is working 4 days in the office and 1 day at home once fully trained.

 This role will include some of the following responsibilities:

• Providing high-level, confidential administrative support and assist the wider team and leadership
• Undertaking administrative activities associated with travel
• Managing purchase orders and processing invoices
• Coordinating group business plans and reporting against agreed performance and timelines
• Minutes preparation, catering requests, meeting room coordination, planning for management meetings
•Ordering stationery and various other administrative tasks
Success in this role will be achieved through excellent communication, time management and judgement skills, along with high levels of customer service when dealing with stakeholders.  This pivotal role demands that the job holder anticipate and respond quickly to shifting business trends and priorities. 

Coming from a strong administration background, additionally you will need to have proven experience and skills in the following:

• High levels of attention to detail
• Excellent organisational skills and demonstrated abilities to manage priorities
• Good  influencing and negotiation skills
• Exceptional building relationships skills with internal and external stakeholders
• Advanced  experience using MS Office
• SAP experience is required
• Document management (SharePoint Admin, ShareFile)

In addition you will need to demonstrate total commitment to the company values including safety, quality, ethics and business controls. An open communicator, your ability to build sound working relationships will enable you to work effectively within a strong team-based culture.
 If you have any queries, please contact Paul at DFP Recruitment on 8632 9900, alternatively if this position sounds like a good fit to your experience, please click on 'APPLY NOW' to submit your resume.

DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.

Note: You may be required to provide evidence of your COVID-19 vaccination status.