Portfolio Coordinator

Posted 18 June 2024
Job type Full time

Job description

Job Title: Portfolio Coordinator
Employer: DFP Recruitment client
Position Type: Permanent full time contract
Pay Rate: $107k - $118k per annum + Super  
Location: Bentley, WA 6102
Role Overview: The Portfolio Coordinator collaborates with project managers and stakeholders to ensure alignment with plans, address issues promptly, and manage resources, schedules, and risk at a portfolio level.
Key Responsibilities;
  • Collaborating with project managers and stakeholders to ensure project progress aligns with plans and any issues are addressed and/or escalated promptly.
  • Provide guidance and support to projects for the identification and documentation of all assurance activities throughout the project lifecycle.
  • Conducting quality assurance at project delivery stage gates against project management methodologies.
  • Identifying and coordinating the risk identification, controls, and monitoring processes at a portfolio level, escalating issues where necessary to ensure smooth resolution.
  • Research project opportunities, by identifying trends that can optimise project performance.
  • Initiate and maintain portfolio scheduling and milestone reporting across the portfolio of projects, the business and stakeholder groups.
  • Managing and coordinating resources for projects, including external contractors and service providers.
  • Coordinating the overall pipeline of initiatives, providing resourcing and scheduling status and projections
  • Establishing and maintaining project and resource management processes to support optimal project delivery.
  • Create and maintain comprehensive portfolio schedules, anticipate, and address scheduling conflicts to maintain efficient workflows
  • Coordinate the collection and analysis of project status and performance metrics.
  • Perform portfolio performance reporting, including milestones, financials, resources, and benefits tracking.
  • Analyse the defined program goals and targets and communicate requirements and changes to needed to optimise the project.
  • Provide portfolio reporting and analytics, and support the Governance and PMM processes, including Governance Committee, and Project Boards (as needed).
  • Report project deliverables and schedules, identifying anomalies.
  • Gather critical data of the project, analysing and summarizing information to assists with key decision making and reporting key metrics.
  • Assist in creating project financial model.
  • Coordinate procurement processes, ensuring purchases align with organisational standards.
  • Guide stakeholders through technology systems, standards, and change management processes.
  • Offer support services, including scheduling meetings and documenting minutes for Program forums, Program and Workstream meetings.
  • Contribute to continuous improvement efforts by identifying opportunities to enhance project processes and workflows.
  • and reporting key metrics.
  • Research project opportunities, by identifying trends that can optimise project performance.
  • Support other areas of the business where required.
Essential to be successful in this role;
  • Tertiary qualification in project management is essential
  • Demonstrated experience in project management or portfolio management.
  • Strong knowledge of project management methodologies, principles, and lifecycles
  • Experience in a variety of project management Tools/Software (Planview, Jira, Azure DevOps)
  • MS Office Suite (Project, Excel, Word, PowerPoint)
  • Significant knowledge in commercial and technical analytics.
  • Strong systems knowledge and capability to efficiently process large data sets.
  • Strong proven experience in project management, business process improvement and in facilitation and coaching
  • Current valid NPC or able to obtain one
  • Current valid WA Drivers License C Class
How to apply: If you are interested in this opportunity, please submit your resume. If you have any questions regarding the role which is not listed, please contact Taylor Robinson at TRobinson@dfp.com.au 

Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us/policies. Do not submit any sensitive personal information in your resume.