Secretariat Support Officer

Posted 28 March 2024
Salary$45 - $58 per hour, Benefits: + superannuation
Job type Contract
DisciplineGovernment FederalOffice Support & Secretarial

Job description

APS4 or APS5 Secretariat Support Officer – labour hire
  • April 2024 Start - Baseline Clearance Required
  • 9 to 12 month – contract
  • Flexible work options (2 days WFH – negotiable)
  • $45 to $58 per hour + superannuation
About the role 
This Federal Government Department is seeking an experienced Secretariat Support Officer to provide support across a range of divisional committees, and operational governance authorities.
The Chief Information Officer Division (CIOD) provides a range of ICT related services to the department and to Australian businesses and are seeking a dependable, positive, flexible, team player who works well under pressure and likes to have fun at work! Please note there is no requirement to have ICT experience. 
  • You will provide support to six divisional committees, and operational governance authorities. Tasks include:
    • Managing meeting schedules.
    • Collating and reviewing agendas and meeting papers.
    • Supporting the chair at meetings.
    • Capturing minutes and managing action items.
    • Tracking progress of work items.
    • Reporting on progress of items and updating records.
  • You will also support the division’s Executive team by:
    • Managing the division’s participation in various departmental and whole-of-government committees/groups by keeping track of meeting agendas, minutes, and action items.
  • You will support the Division and Strategic Support team by:
    • Managing the process for all-staff meeting and nominations for divisional awards.
    • Provide support to the Coordination and Workforce Strategy functions of the team, as required.
    • Any ad-hoc requests or administrative support, as required.
About you 
You’ll bring your track record in of success in a similar previous role:
Candidates with policy and program experience who demonstrate strong communication, organisation, secretariat, and stakeholder engagement skills are strongly encouraged to apply!
Candidates will demonstrate the following capabilities:
  • Excellent written and oral communication skills.
  • Strong stakeholder engagement skills.
  • Strong and efficient organisation and prioritisation skills.
  • Highly collaborative and have excellent interpersonal skills.
  • The ability to problem-solve and undertake tasks that may require research and analysis.
  • Show initiative and work independently to complete tasks with limited guidance.
  • Thrive in a dynamic working environment and manage competing priorities.
  • Be a team player.
To be considered for this contracting opportunity, you must:
  • Hold a current Baseline Clearance.
  • Be an Australian Citizen.
  • Provide an abstract statement of capability not exceeding 500 words.
Applications close Tuesday the 9th of April at 5pm.
  • Flexible work options available.
  • Interesting scope of work.
  • Central office location within the Canberra city.
How to apply:
If this role is of interest to you, APPLY NOW, with your current resume in MS Word format along with an expression of interest. If you would like to know more then please don’t hesitate to contact Bill O’Rourke on 02 6162 7319 or via

DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.