APS4 Executive Assistant

Posted 10 June 2022
Salary$42.54 per hour
LocationGeelong
Job type Temporary
DisciplineGovernment Federal, Office Support & Secretarial
ReferenceJO-2206-482007

Job description

We are seeking an energetic and highly organised Executive Assistant to work with our government client based in Geelong. This role will be APS4 equivalent, working in a full-time capacity on a temporary assignment until June 2023.
 
As an Executive Assistant, you will assist the manager in fulfilling their responsibilities by providing professional secretarial and administration services. You will have an ability to quickly gain knowledge of the work undertaken by the Agency in order to provide high level administrative support and anticipate the needs of your manager and other key staff within the office.
 
The Role Requirements
 
Under general direction, the Executive Assistant will provide administrative; secretarial and research support to the Manager including:
  • Completing operational and/or administrative tasks of moderate complexity or difficulty
  • Develop sound relationships with key internal and external stakeholders, whereby you may be required to provide advice within defined parameters relating to your area of responsibility
  • Management of emails and appointments, responding to changing priorities and timeframes
  • Preparation of replies to correspondence and handling/custody of confidential papers
  • Preparation of briefing material where required
  • Schedule meetings and the preparation of reports and documents relating to Committees and Projects of which the Manager is a member, sponsor or stakeholder
  • Undertake research and investigations for the Manager and prepare associated reports and correspondence
  • Organise and support official meetings, travel arrangements and official functions on behalf of the Manager, and other agency staff
  • Provide high level administrative support to the Manager on personnel and financial matters within the Agency
 
About You
You will present as an articulate, resilient and self-assured professional who has proven experience in offering senior executive level support, ideally within an APS setting.

In addition, you will display;
  • Outstanding communication skills
  • A commitment to achieving positive outcomes
  • Collaboration willingness
  • Positive contemporary attitudes to people with a disability
  • Strong initiative
As this role is within the Federal Government, applicants are required to hold Australian Citizenship to be considered.

If you are interested in this role, please APPLY NOW. For more information please contact DFP Recruitment on 8632 9900.

DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.

Note: You may be required to provide evidence of your COVID-19 vaccination status.