Assistant Commercial and Quality Services Coordinator

As an Assistant Commercial and Quality Services Coordinator, you will coordinate reinstatements, completions, reporting, invoicing, contract claims, and audits; support documentation, risk assessments, quality actions, and improvements; and provide administrative support, facilitate communication, conduct asset audits, and organize meetings.

Key responsibilities:

• Assisted with Local government reinstatements, practical completion coordination, and low-value requests, liaising with stakeholders and project managers.
• Support reporting, prepare and submit invoicing, and coded invoices to the internal system.
• Coordinate contract claims, maintain payment and verification records, and follow up on audit findings.
• Ensure compliance with contract requirements, drafted letters for sign-off, and sent communications.
• Assist in preparing, reviewing, and updating procedure documents, and support risk assessment meetings.
• Track and implement quality management actions, ensuring documentation and follow-up.
• Recommend and assist in implementing system and process enhancements, and track project handovers and updates.
• Provide administrative support, maintain accurate documentation, facilitate communication across teams, and assist with ad-hoc tasks.
• Complete quarterly fixed asset audits and schedule, coordinate, and document project meetings.

Experience and skills:

• Expertise in planning and organizing tasks, managing financial operations including accounts receivable, and ensuring efficient workflow and resource allocation.
• Intermediate skills in Microsoft Word, Excel, and Access, capable of creating and managing documents, spreadsheets, and databases to support business operations.
• Strong verbal and written communication skills, able to convey information clearly and professionally, facilitate discussions, and produce well-structured reports and correspondence.

This is a 6 month temp contract with a view to extension, required start date will be the end of July, candidates must be available to work full time hours.

Interview & Application Process

• Candidates must be available for a face-to-face interview with client on Thursday 10th July 2025: 10 am, 11 am, 2 pm or 3 pm

Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
 
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
 
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