Job description
Document and Data Coordinator - State Government Contract
Location: East Perth, WA
Rate: $40-$45 per hour +super
Hours: Full-time (37.5 hours per week)
Duration: 6-month contract (temporary, casual loading included, no leave entitlements)
In this role you will be responsible for managing, organizing, and maintaining an organization's documents and data. This role involves ensuring that all documents are accurately filed, easily accessible, and securely stored.
Key Responsibilities:
Document Control & Management:
Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us/policies. Do not submit any sensitive personal information in your resume.
Location: East Perth, WA
Rate: $40-$45 per hour +super
Hours: Full-time (37.5 hours per week)
Duration: 6-month contract (temporary, casual loading included, no leave entitlements)
In this role you will be responsible for managing, organizing, and maintaining an organization's documents and data. This role involves ensuring that all documents are accurately filed, easily accessible, and securely stored.
Key Responsibilities:
Document Control & Management:
- Manage and maintain engineering documents, drawings, and metadata within ProjectWise, ensuring compliance with EIM governance, naming conventions, and metadata standards.
- Assist with document reviews, approvals, and transmittals for project teams, support stakeholders by organizing, classifying, and applying metadata to documents, and provide basic document access support, including permissions management.
- Conduct quality checks on documents to ensure compliance with established standards.
- Assist with data validation and metadata updates for project records.
- Support basic reporting on document completeness, compliance, and workflows, and work with Excel and ProjectWise reports to track and organize project documentation.
- Assist in the preparation and migration of project data into EIM.
- Assist in training project team members on document control.
- Provide first-level support for users encountering document-related issues in ProjectWise.
- Contribute to ad hoc data-related tasks that support project documentation needs.
- Experience in document control within engineering, construction, or infrastructure projects.
- Familiarity with ProjectWise or other Document Management Systems (DMS).
- Basic Excel skills for metadata tracking and reporting.
- Strong attention to detail and ability to ensure document accuracy and compliance.
- Good communication & stakeholder engagement skills to assist project teams.
Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us/policies. Do not submit any sensitive personal information in your resume.
