Information Management Advisor

Posted 22 June 2022
Salary$40 - $44 per hour
LocationPerth
Job type Casual
DisciplineAdministration, Office Support & Secretarial
ReferenceJO-2206-482176

Job description

Hourly rate: $40-$44 per hour plus Super (depending on experience)
Level: 4
Duration: 6 months + 12 weeks + 8 weeks (3 positions available)
Hours: Full-time
Location: Perth CBD
Type: Temporary contract assignment
Hours: 37.5 hours per week – 7.5 hours per day

Our client is seeking an experienced Information Management Advisor (L4) for a 6-month, 12-week or 8-week contract assignments in Perth CBD.
  
ROLE SUMMARY
Provides training and advisory services to assist the Department with its knowledge management needs. Provides knowledge management consultancy, advice and training to assist the Department with its knowledge management needs and to meet the needs of clients. Reviews the tools, systems and processes for management of records to ensure compliance with the State Records Act 2000.
 
KEY RESPONSIBILITIES
The key responsibilities of the role include, but are not limited to, the following:
Training and Advisory Services
  • Provides training and consultancy to all levels of internal staff in relation to knowledge and information management.
  • Undertakes training needs analysis and requirements for user assistance.
  • Plans, implements and monitors induction, training and development programs.
  • Delivers presentations, facilitates team decision making and uses adult learning approaches to support learning.
  • Develops and conducts hands on training and prepares user documentation and guides.
  • Delivers training and advisory services using systems such as online training, video and audio conferencing, desktop application sharing.
  • Develops and maintains effective user networks. Liaises with business area managers to target training and advisory services to areas and/or issues.
  • Assists with change management and assesses training and supports effectiveness.
  • Remains informed in relation to system administration to ensure training reflects current policy and compliance management controls.
  • Promotes awareness of departmental recordkeeping responsibilities and the appropriate use of the information management systems.
  • Develops and maintains relationships and networks; and builds relations and participates in appropriate professional development with other agency’s training providers.
 Knowledge Management
  • Resolves knowledge and information management problems and issues as they arise.
  • Assists staff and users in understanding appropriate knowledge and information management processes, guidelines and compliance with the Department’s Recordkeeping Plan and recordkeeping legislation.
  • Coordinates the retention and disposal of the Department’s records, which includes identification, destruction, offsite storage, transfer of records, and archival of records.
  • Undertakes complex search and provides advice on complex records management queries, in a timely manner.
  • Assists with the delivery of complex projects and plans and manages projects of mid-level complexity.
  • Undertakes complex and confidential creations, appraisals, classifications and sentencing duties. « Plans and conducts audits to ensure compliance with legislative requirements and recordkeeping standards. Manages the audit program, and follows-up anomalies.
  • Coordinates regular quality assurance reviews for controlled vocabulary, file plan and titling protocols, disposal and digitisation programs for the Department.
  • Assists with the development, review and implementation of policies, practices, procedures and work instructions relating to knowledge management.
  • Researches and makes recommendations in relation to current and emerging trends in recordkeeping including electronic records.
  • Maintains an up to date knowledge of records management issues and trends.
  • Understand and applies security, privacy and confidentiality concepts in relation to records.
  • Other duties as required.
WORK RELATED REQUIREMENTS
Essential criteria
  1. Demonstrated experience in an information services environment and working with information management systems.
  2. Ability to undertake training needs analysis; plan, develop and deliver training and user engagement programs.
  3. Experience with Objective ECM software.
Core capabilities
  1. Build effective relationships: Well-developed verbal and interpersonal skills, including the ability to negotiate, think innovatively and deliver presentations to a range of audiences.
  2. Challenge for innovation: Demonstrated ability to develop practical and innovative solutions to problems.
  3. Think strategically: Proven ability to interpret and apply legislation and the ability to research issues and make appropriate recommendations.
  4. Deliver in a changing environment: Well-developed planning and organisational skills, including the ability to prioritise tasks and meet deadlines.
  5. Lead and empower others: Demonstrated ability to work autonomously, collaboratively and productively as a member of a small team.
 If you possess the above skills and experience and would like to be put forward, APPLY NOW with your updated resume and a cover letter outlining your relevant skills and experience. Or call DFP Recruitment Perth on (08) 9287 9800 for more information.
 

DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.

Note: You may be required to provide evidence of your COVID-19 vaccination status.