APS 5 and APS 6 Events Officer

APS5 and APS6 Events Officer

• APS 5 $55.24 / APS 6 $60.26 / Hourly Rate / 11% Super
• Canberra, Deakin
• 12-month contract

About the client
The Agency is seeking Event Officers (APS5 and APS6) to promote the agencies objectives.

Duties of APS 5

• Advocate for, and enact, best practice accessibility at the events we attend to ensure all attendees have equal participation. Arrange interpreters and accessibility supports as required if they are not provided by the host already.
• Work with the Events leadership team to identify key opportunities for appropriate attendance at events to inform a proactive events strategy. Including managing a forward planned events calendar, ensuring representation is aligned to the corporate plan and in line with the agency strategic engagement approach as aligned with branch and divisional strategies and business plans.
• Work closely with internal and external stakeholders to understand their event requirements and align event objectives with organisational goals. They collaborate with different teams, including communication, marketing, and policy, to ensure events effectively engage relevant stakeholders.
• Managing events involves overseeing multiple aspects simultaneously.
• The Event Officer is accountable for monitoring event budgets, tracking expenditure, and ensuring financial resources are allocated appropriately. They work with allocated budgets and seek opportunities for cost savings without compromising the quality of events.
• Brand consistency and engagement to be achieved through: Best practice guidelines for printed/online event materials including logo usages, brochures, adverts, and bios.
• Liaise with venues on event logistics and provide detailed calendar invites with all the information you need for the event. Provide bump-in and bump-out support where available. Venue briefings, including transport advice. OHS (Occupational Health & Safety) assessments. Insurance certificates. Providing content for briefing and event related documents, undertaking research as required.
• Collaborating with external suppliers and vendors is crucial for event success. The Event Officer engages with event service providers and manages relationships to secure necessary resources and services.
• Assessing and mitigating risk associated with events is a key responsibility. The Event Officer identifies potential risks, works within team parameters to develop contingency plans, and ensures compliance with relevant policies, regulations and health and safety standards.
• Post-event the Events Officer evaluates their success, gathers feedback from attendees, and prepares comprehensive reports.

Duties of APS 6

• Arrange interpreters and accessibility supports as required if they are not provided by the host already.
• Senior Event Officer takes charge of planning and organising events, including summits, conferences, workshops, seminars, and forums. This involves identifying event objectives, creating timelines, and coordinating logistics such as venues, catering, and audio-visual requirements.
• The Senior Events Officer works closely with internal and external stakeholders to understand their event requirements and align event objectives with organisational goals.
• Managing events involves overseeing multiple aspects simultaneously.
• The Senior Event Officer is accountable for monitoring event budgets, tracking expenditure, and ensuring financial resources are allocated appropriately.
• Brand consistency and engagement to be achieved through: Best practice guidelines for printed/online event materials including logo usages, brochures, adverts, and bios.
• Liaise with venues on event logistics and provide detailed calendar invites with all the information you need for the event.
• Collaborating with external suppliers and vendors is crucial for event success. The Senior Event Officer engages with event service providers, negotiates contracts, and manages relationships to secure necessary resources and services.
• The Senior Event Officer identifies potential risks, develops contingency plans, and ensures compliance with relevant policies, regulations and health and safety standards.

Key skills required

• For APS5 - some events experience and some digital event delivery experience – Events Air is a preference. This needs to be in an events environment – not in a coding/ICT environment.
• For APS6 - 5+ years of event experience with large, complex organisations or experience working in government a benefit. Again, digital event delivery is a benefit with Events Air experience being a preference in terms of event management platforms
• Positive contemporary attitudes to people with disability, high level understanding and knowledge of disability, and its impact on individuals.
• Relevant experience in event coordination, preferably in a large organisation setting.
• Strong digital experience in managing virtual as well as hybrid events
• Strong project coordination skills, with the ability to coordinate multiple events simultaneously and work under tight deadlines.
• Excellent stakeholder engagement and communication skills to collaborate effectively with internal teams, external partners, and suppliers.
• Budget management experience.
• Proficiency in risk assessment and management, ensuring events comply with relevant regulations and policies.
• Strong critical thinking skills and the ability to adapt to changing circumstances.
• Attention to detail, organisational skills, and the ability to prioritise tasks effectively.
• Excellent communication and interpersonal skills to develop and maintain networks.
• Able to negotiate effectively by listening to differing ideas and views to develop a clear understanding of the issues, and to present persuasive counterarguments.

Desired Experience

• Experience working with EventsAir
• Experience working with MS Teams in a digital event environment.
• Risk assessment and management experience.

Application Requirements 

• Applicants must hold Australian citizenship.
• Applications close on 01/08/24.

If you feel you are a suitable candidate submit your application by hitting ‘Apply for this job’. Alternatively, contact Mishael Solomon on 02 6162 7317 or email via MSolomon@dfp.com.au for further discussion.

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DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
 
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