APS5 Executive Assistant

Posted 22 July 2022
Salary$69349 - $74646 per annum, Benefits: Permanent Contract
Job type Full time
DisciplineGovernment, Defence, Emergency

Job description

We are seeking an experienced APS4 Executive Assistant for a Federal Government department for an ongoing vacancy.

Our ideal candidate will have:
  • Excellent attention to detail, and outstanding coordination and organisational skills, including being responsive to demands and prioritising work tasks. You will demonstrate initiative and flexibility and will have the ability to work autonomously as well as collaboratively, as part of a team.
  • Critical to your success will be your sound communication (written and verbal) skills and excellent interpersonal skills, including the ability to develop and foster positive working relationships with a wide range of stakeholders (internal and external). You will exercise sound judgement and discretion, with the ability to identify matters requiring escalation and the ability to maintain a high level of confidentiality.
  • You will have experience providing administrative support in a high-volume environment, including managing diaries, workflow, appointments and correspondence, organising events, coordinating travel and collating documentation.
About the role:

The Integrity, Performance and Employment Policy Group acts as a trusted advisor to the Commission, the APS and Government on employment and integrity matters, provides legal services, and manages the parliamentary and ministerial support and liaison functions for the Commission. The Group supports the APS Commissioner in the exercise of his statutory functions under the Public Service Act 1999 and subordinate legislation, including in relation to the APS Values and Code of Conduct, the integrity of agency heads, the application of merit, SES employment matters and the compulsory transfer of staff in Machinery of Government changes. Additionally, the Group supports the Commission by providing all legal services to support across the agency, Remuneration Tribunal, Defence Force Remuneration Tribunal and Merit Protection Commission.
The Executive Assistant provides provide efficient and effective administration and executive support to the Assistant Commissioner – Integrity, Performance and Employment Policy. You will also undertake a range of administrative activities to support the Group.

The duties of the Executive Assistant may include:
  • Managing and coordinating diaries, workflow, appointments and correspondence, organising events, coordinating travel and collating documentation, and general administrative support.
  • Respond to incoming and outgoing communications in a clear and concise manner via email, face-to-face and/or telephone.
  • Exercising discretion and judgement, including the ability to action tasks within established work practices and priorities, and identifying priority and sensitive tasks for escalation.
  • Collate and distribute meeting papers, minutes and briefs.
  • Work collaboratively across the executive support cohort.
  • Meetings and events management, records management, financial and HR liaison for the group.
  • Assist in the coordination of our participation in parliamentary hearings, such as Senate Estimates and committee inquiries, including coordinating the delivery of responses to Parliamentary Questions on Notice.
Our Culture:
  • The Commission is a friendly and inclusive workplace. We are outcomes focused and promote the APS Values and collaboration with our colleagues across the APS.
  • We are an equal opportunity employer, our workplace culture values and champions the experiences, skills and perspectives of all employees.  At the Commission we support flexible work, including job-share, and encourage applicants from diverse backgrounds, cultures, and those with caring and parenting responsibilities to apply so we better represent the community that we serve.
  • We aim to increase our representation of Indigenous Australians and employees with disability by having accessible processes, policies and practices, as well as utilising affirmative measures and the RecruitAbility scheme. 

This is an amazing opportunity for an engaged and dynamic person – who wants to learn, who is self motivated and easy to get along with, and seeking a long term position.

Baseline security clearance is required for this role.

Apply now or contact Jane Rippingale at DFP Recruitment on 02 6162 7333 or jrippingale@dfp.com.au for further information.

DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.

Note: You may be required to provide evidence of your COVID-19 vaccination status.