Executive Assistant to CEO

Posted 06 June 2024
Salary$85000 - $89700 per annum
LocationNew South Wales
Job type Full time
DisciplineAdministration & SupportGovernment Federal

Job description

  • Federal government opportunity in Sydney CBD
  • Ongoing role
  • $85,000 - $89,700 + 15.4% Superannuation

Our client promotes and improves gender equality in Australian workplaces and are committed to promoting and contributing to understanding, acceptance and public debate of gender equality issues in the workplace. They regularly speak at events on workplace gender issues and work with business, academics, equal opportunity networks and women’s groups on like-minded projects.
The Role:

An exciting opportunity exists for a highly motivated and proactive Executive Assistant to provide administrative support to the Chief Executive Officer (CEO) and the Operations Team and assist the agency in driving change and improvements.
As Executive Assistant to the CEO, the successful candidate will have a confident and professional approach and will establish and maintain excellent working relationships.  Additionally, they will be calm and collaborative - with a singular focus on delivery will be key, coupled with significant experience in providing senior executive support. 
Responsibilities will include but are not limited to:
  • coordinating the complex and changing CEO diary with the provision of high-level administrative support which includes diary management for meeting, hospitality, events, briefings, and presentations.
  • providing the first point of contact for all Agency activities undertaken by the CEO, including managing phone calls, emails and general correspondence.
  • actively anticipate CEO’s needs and requirements including preparation of meeting agendas, papers and briefings, drafting of correspondence, taking of meeting minutes and collating actions for follow up.
  • fostering seamless communication and collaboration with internal and key external stakeholders.
  • preparing responses to routine and more complex matters, coordinating Agency responses to Parliamentary questions, preparing for Senate Estimates, collation and follow up of information and tracking of work to ensure deadlines are met.
  • ensure procurement and governance processes are followed, including corporate credit card reconciliations and payment of accounts for CEO.
  • administering CEO travel including advising, arranging, and reconciling travel in line with the Agency’s policy requirements.
  • contributing to organisation of Agency-wide gatherings.
  • other duties as directed by the CEO.
The successful candidate will have:
  • proven experience as an Executive Assistant working for a CEO equivalent of a government agency, private sector or not-for-profit organisation.
  • confident well-spoken professional with strong written communications skills
  • experience in managing a broad cross-section of senior stakeholders and maintaining professional working relationships.
  • ability to exercise judgement, discretion, and maintain confidentiality.
  • excellent operational, coordination and organisational skills, including attention to detail, the ability to work under pressure, establish priorities and meet competing deadlines.
  • a willingness to be adaptable to achieve what needs to be done in any environment.
To Apply:
To be eligible it is essential that applicants hold Australian Citizenship and have a current or ability to obtain a National Police Check.
If you are interested in this role, please do APPLY NOW with your resume and ‘expression of interest; in MS Word format or call Karen on 02 9200 3677 for more information.

Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
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