Job description
Our Government client is seeking multiple candidates for a number of contracts varying in length from 3-12 months.
We are looking for proactive and experienced Legal Administrative Officers to provide high-quality, timely secretarial and administrative support to the legal team.
If you have a strong background in legal administration, are highly organised, adaptable, and thrive in a fast-paced environment – we’d love to hear from you.
Key Responsibilities
You will bring:
For more information, contact Katie on 07 3239 2500
Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us/policies. Do not submit any sensitive personal information in your resume.
We are looking for proactive and experienced Legal Administrative Officers to provide high-quality, timely secretarial and administrative support to the legal team.
If you have a strong background in legal administration, are highly organised, adaptable, and thrive in a fast-paced environment – we’d love to hear from you.
Key Responsibilities
- Deliver accurate, high-level word processing and document preparation including formatting legal documents, briefs, reports, and correspondence.
- Dictaphone transcription skills (preferred but not essential).
- Manage correspondence, calendars, and scheduling for meetings and conferences including the preparation of agendas, minutes, and associated documents.
- Coordinate travel, accommodation, and event logistics for legal staff.
- Maintain and manage information systems and databases (e.g., VisualFiles, Excel, and filing systems).
- Support legal professionals with billing, time recording, and processing legal payments and counsel fees.
- Navigate changing priorities, interruptions, and tight deadlines while maintaining strong performance and attention to detail.
- Liaise confidently with internal and external stakeholders on confidential and sensitive matters.
- Support the Executive Legal Secretary in driving continuous improvement in processes and standards.
- Respond to client feedback and contribute to service delivery improvements.
- Collaborate effectively with colleagues and contribute to a respectful, inclusive, and diverse workplace.
- Demonstrate and uphold high standards of client service and professional conduct.
- Work flexibly across various teams as required and contribute to broader operational initiatives.
You will bring:
- Demonstrated experience in a legal administrative or secretarial setting.
- Proficiency in Microsoft Office and case management systems (e.g., VisualFiles).
- Strong organisational and communication skills.
- A proactive, solutions-focused mindset and a willingness to learn and adapt.
For more information, contact Katie on 07 3239 2500
Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us/policies. Do not submit any sensitive personal information in your resume.
