Job description
- Sydney CBD – Hybrid flexibility
- 12-month contract with view to further extension
- $63.01 - $71.11 per hour + super
The Office of the CEO (OCEO) enables the agency to achieve the effective delivery of its functions by providing the business infrastructure for the organisation. The OCEO delivers the following services: secretariat services to key committees including the Pricing Authority (Agency’s governing board) advisory committees and working groups, the delivery of legal, governance, finance, procurement, operational and executive services.
The Role:
The agency Secretariat manages the provision of secretariat services to the Pricing Authority and key committees and working groups and its related stakeholders.
The APS6 Secretariat Coordinator supports the Secretariat team in the delivery of secretariat services, to ensure section and agency goals are achieved.
Responsibilities will include but are not limited to:
- Managing secretariat service delivery for statutory bodies for which you have responsibility.
- Manage travel, accommodation arrangements and other meeting logistics.
- Contribute to the operational arrangements including financial management for the Pricing Authority and other key committees and working groups.
- Providing administrative support to ministerial and parliamentary processes and requests.
- Identifying and implementing improved work practices for management of correspondence, documents, collation of material, data entry and maintenance of records.
- Managing committee and working group contact lists as well as membership details, as required.
- Providing general communication work to multiple stakeholders.
- Manage multiple relationships with key stakeholders including jurisdictional representatives, industry groups and other agencies.
- Managing the committee meeting calendar to ensure operational efficiencies are achieved.
- Monitoring the progress of projects that may arise in Secretariat and contribute to the construction of project plans.
- Contributing to the development and implementation of secretariat policy and procedures.
- Coordinate classification system documentation and processes.
- Ability to work autonomously and work collaboratively with team members.
- Demonstrate ability to provide high level administrative expertise in a complex and fast paced environment.
- Demonstrated ability to think strategically.
- Highly developed stakeholder management skills, including liaison and negotiation skills, to committees and boards both inside an organisation and with external parties.
- Demonstrate excellent written and verbal communication skills, including demonstrated ability to build and sustain positive relationships with internal and external stakeholders.
- A demonstrated ability to use initiative to plan, deliver, contribute, and identify influences that may impact on team and individual projects.
- Demonstrate excellent time management skills with the ability to establish clear plans and timeframes for project implementation.
- Demonstrate excellent attention to detail with the ability to produce work of a high quality and identify and implement improved work practice.
- Ability to effectively manage contracts and agreements, including liaising with stakeholders from diverse cultural and linguistic backgrounds
- Experience in secretariat services.
- Qualifications in Business Management, Office Management, Public Administration or other relevant qualifications would be highly regarded
To Apply:
To be eligible it is essential that applicants hold Australian Citizenship and have the ability to obtain and maintain a national police check.
If you are interested in this role, please do APPLY NOW with your resume and expression of interest in MS Word format or call Karen on 02 9200 3677 for more information.
Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us/policies. Do not submit any sensitive personal information in your resume.
