Job description
We are seeking a detail-oriented and proactive Project Administration Officer (AO4) to join our State Government client in their Kingaroy office.
This is a contract role for 8 weeks with the possibility to extend. At AO4 level this role is paying $59.16 p/h plus super.
This role provides essential administrative and project support to Supervisors and District teams, contributing to the effective delivery of infrastructure and maintenance programs.
Key Responsibilities:
This is a great opportunity to play a key role in supporting essential infrastructure programs in a regional setting.
If you’re organised, systems-savvy, and enjoy working in a fast-paced team environment, we’d love to hear from you.
Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us/policies. Do not submit any sensitive personal information in your resume.
This is a contract role for 8 weeks with the possibility to extend. At AO4 level this role is paying $59.16 p/h plus super.
This role provides essential administrative and project support to Supervisors and District teams, contributing to the effective delivery of infrastructure and maintenance programs.
Key Responsibilities:
- Provide day-to-day administrative support to supervisors and program teams.
- Create and maintain work orders and monitor progress in corporate systems.
- Enter and manage project budgets, ensuring accurate forecasting and tracking.
- Perform monthly billing tasks: review unbilled costs, investigate discrepancies, and prepare customer documentation.
- Review and validate system data; prepare journals, credits, and update records as required.
- Manage procurement processes: raise purchase requisitions, process payments, and resolve open purchase orders.
- Validate contractor invoices through web portals and liaise with contractors to resolve inconsistencies.
- Compile and maintain high-quality documentation and reports using Ellipse, Aurion, and Microsoft Office.
- Attend project update meetings to ensure program data accuracy for customer reporting.
- Identify and escalate financial performance issues and update system data accordingly.
- Maintain project records in line with record management protocols.
- Reconcile and close completed projects in a timely manner.
- Support internal and external reporting and contribute to process improvement initiatives.
- Experience in administrative or project support roles, ideally within a government or infrastructure environment.
- Strong data entry, record keeping, and document preparation skills.
- Proficiency in systems such as Ellipse, Aurion, Microsoft Office, and other corporate databases.
- Sound understanding of billing, procurement, and financial reconciliation processes.
- Ability to work independently and collaboratively within a team.
- Strong attention to detail and a commitment to accuracy and deadlines.
This is a great opportunity to play a key role in supporting essential infrastructure programs in a regional setting.
If you’re organised, systems-savvy, and enjoy working in a fast-paced team environment, we’d love to hear from you.
Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us/policies. Do not submit any sensitive personal information in your resume.
