APS4 & APS5 Executive Assistants

Posted 02 February 2024
Salary$43.82 - $55.24 per hour, Benefits: + superannuation
Job type Contract
DisciplineOffice Support & SecretarialPersonal/Executive Assistant

Job description

APS4 / APS5 – Executive Assistant – Multiple Positions
  • $43.82 to $55.24 per hour + super  
  • Canberra, Deakin – Brand New Office
  • 6 and 12-month contracts
  • Hybrid with Flexible Work Arrangements
The Organisation:
This Government body works with people with disability, providers, and the community to deliver nationally consistent, responsive, and effective regulation of service providers. They seek to uphold the rights of, and promote the health, safety, and wellbeing of people with disability receiving supports or services.

About the roles:

The APS5 Executive Assistant
(Labour Hire) is accountable under limited supervision to undertake moderately complex to complex work. The position is responsible for providing professional administrative, secretarial and research services to members of the Senior Executive Service (SES).
The position is a team membership position and is accountable for organising their workflow and making independent decisions relating to an area of responsibility. The position is required to provide policy advice within an area of specialisation with advice based on policies and legislation. The role may evolve to include additional business area specific tasks depending on the direction of the line area over time.
Responsibilities of the role include but are not limited to:
  • Managing emails, appointments and preparing briefing materials.
  • Providing guidance, support and quality assurance to staff at lower classification levels.
  • Assisting with maintaining risk management programs.
  • Maintaining a well-developed understanding of relevant legislation and policy frameworks.
  • Scheduling meetings, preparing reports and documents relating to committees and projects.
  • Organising travel arrangements and supporting official functions on behalf of the Chief Corporate and Commercial Officer, and other agency staff as directed.
  • Identifying and contributing to the resolution of issues and problems as they arise
The APS4 Executive Assistant (Labour Hire) is accountable under general direction to undertake moderately complex activities and tasks within established procedures and guidance. It will have a considerable level of contact with internal and external stakeholders.
It is a team membership position that will work within defined parameters relating to their area of responsibility. It will be required to apply well-established policy, principles, practices and procedures to achieve outcomes that supports and contributes to the Agency’s objectives to ‘build a world-leading National Disability Insurance Scheme’.
Responsibilities of the role include but are not limited to:
  • Completing operational and/or administrative tasks of moderate complexity or difficulty.
  • Diary and email management, responding to changing priorities and timeframes.
  • Preparing replies to correspondence, briefing material and handling confidential papers.
  • Scheduling meetings and preparing documentation for committees and projects.
  • Undertaking research and investigations as requested.
  • Coordinating official meetings, travel arrangements and official functions on behalf of the branch, Branch Manager, and other Agency staff.
  • Providing high level administrative support on personnel and financial matters within the Agency
About You:
Our ideal candidates will have a positive contemporary attitude to people with disability, ideal candidates will have experience in a similar role, or the ability to demonstrate that they possess:
  • A strong aligned working history with Government experience.
  • Ability to prioritise and possess high attention to detail.
  • Sound interpersonal skills with the ability to liaise with a diverse group of internal and external stakeholders.
  • Self-motivated and pro-active.
  • Exceptional written and verbal communication skills.
  • Ability to work within a team environment where expertise can be developed and appropriately shared.
Application Requirements:
  • Applicants must hold Australian citizenship.
  • Be willing to undergo an Australian Federal Police Check and completion of the Agency’s screening checks, including; Working With Children Check. NDIS Worker Screening Check.
  • Hold an active Baseline Security Clearance or be willing to obtain.
Any gaps or periods of time spent overseas for 12 or more months (cumulative) that cannot be verified by an Australian referee is deemed uncheckable, rendering the applicant ineligible for a security clearance.

How to apply
If this role is of interest to you and you would like to know more, please contact Bill O’Rourke on 02 6162 7319 or via borourke@dfp.com.au

DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.