Job description
Support Executive Leadership • Drive Operational Excellence • Enable Strategic Marketing Outcomes
Our Client is seeking a highly organised and proactive Executive Assistant (Level 3) to provide critical administrative, committee, and marketing support to the Executive Director and wider Division. This role is ideal for an adaptable administrator who thrives in a dynamic environment and can confidently manage competing priorities.
About the Role:
As the Executive Assistant, you will play a central part in ensuring the smooth, efficient operation of the Division by delivering high‑quality executive, administrative, and committee support.
Key Responsibilities
Executive & Administrative Support
Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us-1/policies. Do not submit any sensitive personal information in your resume.
Our Client is seeking a highly organised and proactive Executive Assistant (Level 3) to provide critical administrative, committee, and marketing support to the Executive Director and wider Division. This role is ideal for an adaptable administrator who thrives in a dynamic environment and can confidently manage competing priorities.
About the Role:
As the Executive Assistant, you will play a central part in ensuring the smooth, efficient operation of the Division by delivering high‑quality executive, administrative, and committee support.
Key Responsibilities
Executive & Administrative Support
- Manage the Executive Director’s calendar, meetings, travel arrangements, and general public enquiries.
- Coordinate reports, correspondence, documents, and presentations, including Ministerial reporting.
- Organise meeting logistics: agendas, minutes, room bookings, notifications, and catering.
- Manage and submit receipts and support Directors and Senior Managers as required.
- Act as Executive Officer to the Board’s Strategic Marketing Committee.
- Develop agendas, manage papers (including approval workflows), upload documents to Diligent, take minutes, track attendance, book rooms, and arrange catering.
- Coordinate industry workshops in partnership with the Marketing Management Team.
- Assist with tracking and reporting on divisional KPIs, priorities, and commitments.
- Support marketing projects and lead the budget reconciliation process for all Marketing cost centres.
- Assist with third‑party supplier contracts, ensuring governance, value for money, and effective service delivery.
- Work collaboratively across the organisation and with external stakeholders to support divisional operations.
- Strong administrative experience with the ability to manage multiple projects and shifting priorities.
- Excellent interpersonal skills—confident, collaborative, and able to communicate effectively at all levels.
- Strong organisational capability and attention to detail.
- A commitment to professionalism, integrity, and achieving work goals.
- Ability to analyse information, solve problems, and contribute to strategic outcomes.
- Shapes and Manages Strategy — Ability to research, analyse, and interpret information to resolve issues.
- Achieves Results — Skilled at organising work across concurrent projects and meeting deadlines.
- Builds Productive Relationships — Works collaboratively with stakeholders.
- Exemplifies Integrity & Self‑Awareness — Demonstrates public service professionalism and accountability.
- Communicates & Influences Effectively — Provides accurate information, listens actively, and ensures clarity.
Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us-1/policies. Do not submit any sensitive personal information in your resume.
