Job description
APS6 Executive Assistant / Taskforce Coordinator– Contracting
This Government Agency sits within a prominent Federal Government Department with offices located in the city. They contribute to the Nation’s prosperity through trade and investment in business, the growth of Australia’s tourism and education sectors.
About the role
An exciting opportunity to be part of a significant project taskforce. The Taskforce are looking to fill a range of APS 6 Executive Assistant and Taskforce Coordination roles. These roles play an essential support role to the Executive and to the Project Teams within the Taskforce, providing timely, efficient, and effective high level office administration and executive support.
As an Executive Assistant / Taskforce Coordinator, you will undertake a wide variety of duties to support the Branch Heads.
Duties include but not limited to:
To be successful in an Executive Assistant / Taskforce Coordinator position you will be highly motivated and able to demonstrate:
If this role is of interest to you and you would like to know more then please don’t hesitate to contact Bill O’Rourke on 02 6162 7319 or via borourke@dfp.com.au
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
- December 2023 Start
- Initial 6-month Contract + 12 Month Extension
- $60 to $70 per hour + superannuation
- Minimum Baseline Clearance
- Flexible and Hybrid Work Arrangements
This Government Agency sits within a prominent Federal Government Department with offices located in the city. They contribute to the Nation’s prosperity through trade and investment in business, the growth of Australia’s tourism and education sectors.
About the role
An exciting opportunity to be part of a significant project taskforce. The Taskforce are looking to fill a range of APS 6 Executive Assistant and Taskforce Coordination roles. These roles play an essential support role to the Executive and to the Project Teams within the Taskforce, providing timely, efficient, and effective high level office administration and executive support.
As an Executive Assistant / Taskforce Coordinator, you will undertake a wide variety of duties to support the Branch Heads.
Duties include but not limited to:
- Provide high level administrative support to the Senior Executive Leadership team and broader STS taskforce, as required.
- Proactively assist the SES with preparation for meetings, including agendas, briefing notes, and presentations and diary management and coordination, including scheduling appointments and organising travel.
- Liaise with stakeholders of all levels including the Minister’s Office, and providing assistance with general enquires.
- Assist with the management of corporate functions within the team. Coordinate and reconcile financial commitments for your Branch Head consistent with policy and/or guidelines.
- Draft correspondence, briefing notes and other reporting as required, including coordinating preparation and clearance for meeting papers.
- Coordinate and align Taskforce strategic planning and engagement. Support the coordination of strategic activities for the Taskforce including planning days, showcases and capability building sessions.
- Contribute to and implement improved practises and processes, both individually and as part of the broader Executive Advisory and Taskforce Coordination team.
- Manage the coordination of Taskforce Ministerial and inter-agency engagements including Interdepartmental meetings, Steering Committees and other key engagements, as required.
To be successful in an Executive Assistant / Taskforce Coordinator position you will be highly motivated and able to demonstrate:
- A minimum of 3 years' experience providing executive support and / or coordination to a high-profile and fast-paced organisation.
- Qualifications in management, business, administration
- Government experience either at a state or federal level.
- Experience in managing highly sensitive information and correspondence in systems (eg CABNET)
- The ability to develop and maintain stakeholder relationships including responding to stakeholder needs and expectations.
- An ability use integrity to maintain a high level of confidentiality and professionalism.
- The ability to develop objectives for short term tasks and participate in strategic planning for longer term initiatives.
- Willingness to participate in strategic planning and decision making within the work area.
- Ability to mentor, coach and train others within the Executive Assistant cohort.
- Hold a current Baseline Clearance.
- Available to commence in December 2023
- Once in a decade opportunity to deliver a whole-of-government reform project.
- Interesting scope of work with multi-disciplinary teams.
- Flexible work arrangements.
If this role is of interest to you and you would like to know more then please don’t hesitate to contact Bill O’Rourke on 02 6162 7319 or via borourke@dfp.com.au
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
