N&I Administration Officer

Posted 17 May 2024
Job type Temporary

Job description

Job Title: N&I Administration Officer
Employer: DFP Recruitment client
Position Type: 6 month casual temporary contract
Pay Rate: $45.18 per hour + Super
Location: Perth, WA 6000
Role Overview: Our clients contracts team are currently working on a contracts/tender project which is requiring 30-40 tenders to be released. As such, business as usual workload will be distributed to the support team during this time. The Business Support team will be required to undertake P2P's allocated to contracts team during the tender project, adding to the administration business as usual daily tasks.
Key Responsibilities: 
  • Manages branch Directors and Managers with meeting coordination and calendars, including scheduling meetings/appointments and organising bring‑up materials.
  • Performs role of Minutes Secretary at meetings, including preparation and distribution of agendas, action lists and minutes, and following up actions on behalf of the Director/Manager and/or the management team.
  • Assists with the preparation and management of correspondence and archiving of documents.
  • Attends to telephone calls.
  • Performs collaboratively with teams across the Division and liaises with internal and external stakeholders to provide administrative support and customer service.
  • Carries out and supports others in financial activities, such as purchasing, invoicing, completion of financial paperwork and monitoring expenditure against purchase orders.
  • Arranges meetings and other events, including catering and booking of facilities.
  • Conducts general housekeeping activities, such as ensuring photocopying and conference rooms are tidy and adequately stocked.
  • Receives and distributes incoming and outgoing correspondence and files.
  • Provides support in human resource (HR) related activities, i.e., interview preparation and arrangement, induction of new employees, Corporate Apparel and completion of HR related papers
  • Provides support in the management and maintenance of the divisional vehicle fleet.
  • Orders and maintains office supplies and equipment.
  • Contributes to continuous improvement with administrative processes across the Network and Infrastructure Division by identifying and recommending improvements.
  • Carries out, as required, such tasks and functions that are within the limits of the employee’s skills, competence and training.
  • Maintains confidentiality and utilises discretion.
  • Undertakes duties in a manner that supports a safe workplace.
Essential to be successful in this role;
  • Relevant customer focused administrative expertise, including:
  • Experience in an administrative, office management support or secretarial role.
  • A good understanding of administrative procedures and practices.
  • The ability to use initiative and deal with issues in a professional and productive manner.
  • Well-developed interpersonal, verbal and written communication skills, including the ability to liaise with staff at various levels and a demonstrated ability to work effectively as a team member.
  • Sound organisational and time management skills, including the ability to work with minimal supervision, balance competing priorities and meet strict deadlines.
  • Demonstrated ability to identify and implement process improvements.
  • Sound computer literacy, including high-level word-processing skills.
  • Provision of a current National Police Clearance certificate dated 3 months or less from the date of application for the position.
How to apply: If you are interested in this opportunity, please submit your resume outlining your relevant experience and to highlight why you are suitable for this role. If you have any questions regarding the role which is not listed, please contact Taylor Robinson at TRobinson@dfp.com.au

Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
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