Job description
Senior Document Controller
Location: Fremantle
Hourly rate: $65 p/h +super
Employment Type: 6 month temp contract
About the Opportunity
Our Client is delivering a large and diverse capital project portfolio and is seeking an experienced Senior Document Controller to lead and manage document control practices across major engineering, construction, and infrastructure projects.
This role plays a critical part in ensuring all project documentation is accurate, traceable, compliant, and accessible—supporting efficient project delivery and alignment with internal standards, external regulatory requirements, and industry best practice.
If you’re a proactive, detail‑driven document control professional who thrives in fast‑paced project environments, we’d love to hear from you.
Key Responsibilities
Please submit your resume and a brief cover letter detailing your relevant experience and suitability for the Senior Document Controller role.
Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us-1/policies. Do not submit any sensitive personal information in your resume.
Location: Fremantle
Hourly rate: $65 p/h +super
Employment Type: 6 month temp contract
About the Opportunity
Our Client is delivering a large and diverse capital project portfolio and is seeking an experienced Senior Document Controller to lead and manage document control practices across major engineering, construction, and infrastructure projects.
This role plays a critical part in ensuring all project documentation is accurate, traceable, compliant, and accessible—supporting efficient project delivery and alignment with internal standards, external regulatory requirements, and industry best practice.
If you’re a proactive, detail‑driven document control professional who thrives in fast‑paced project environments, we’d love to hear from you.
Key Responsibilities
- Lead the development, implementation, and continuous improvement of document control frameworks, procedures, and standards across the capital project portfolio.
- Coordinate the full lifecycle of project documentation, including engineering deliverables, design packages, procurement documents, RFIs, transmittals, and contractor submissions.
- Manage document review workflows, ensuring timely approvals, accurate revision control, and full traceability of comments, changes, and decisions.
- Maintain document registers, metadata standards, and naming conventions to ensure consistency, integrity, and easy retrieval.
- Provide expert guidance on document control systems (e.g., Objective, SharePoint), including classification, workflows, and retrieval processes.
- Support project start‑up and close‑out processes, including document handover requirements, archival procedures, and register finalisation.
- Conduct internal audits and quality checks to ensure compliance with governance requirements, regulatory obligations, and document control standards.
- Prepare progress reports, workflow summaries, and documentation insights, and lead document control meetings as required.
- Certificate or Diploma in Business Administration, Information Management, Project Management, or related discipline (desirable).
- Training or certification in document control or information management systems.
- Significant document control experience within capital projects, construction, engineering, mining, or infrastructure environments.
- Proven ability to translate business needs into IT/document system requirements or user stories.
- Demonstrated experience as a Document Controller or Records Manager within large infrastructure or major project settings.
- Advanced proficiency with EDMS/CDE platforms such as Aconex, Content Manager, SharePoint, or ProjectWise.
- Strong understanding of engineering drawings, specifications, technical documentation, and project lifecycle requirements.
- Knowledge of document control standards, quality management systems, and regulatory frameworks.
- Ability to prioritise effectively, manage competing deadlines, and adapt to changing project demands.
- Strong written and verbal communication skills with the ability to build rapport across engineering, project, and contractor teams.
- Strong stakeholder engagement capability, with the ability to influence, support change, and work effectively in a cross‑functional environment.
- Analytical and systematic problem‑solving approach.
- Ability to work both independently and collaboratively within a high‑performance team.
Please submit your resume and a brief cover letter detailing your relevant experience and suitability for the Senior Document Controller role.
Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us-1/policies. Do not submit any sensitive personal information in your resume.
