APS 5 / 6 Portfolio Management Officer Administrator

Posted 20 May 2024
Salary$58 - $68 per hour
Job type Full time
DisciplineGovernment FederalGovernment Local

Job description

APS 5 or APS 6 Portfolio Management Officer Administrator
  • $58 - $68 Per Hour + Super
  • Canberra, City
  • 12-month contract (12-month possible extension)
                                                                                                               Must Hold an active NV1 Clearance
About the role
The PMO administrator will work to support projects across the portfolio, offering administrative and secretarial support for the PMO functions. This position will report to the Security PMO Assistant Director.
  • Scheduling meetings within the PMO and taking minutes during meetings and governance forums.
  • Providing governance support to the PMO secretariat, to develop and manage governance papers and agendas.
  • Keeping records and handling the documentation that projects produce, and entering the data needed to generate PMO reports.
  • Communicating across the office, projects, and project stakeholders with information requests, schedule updates, and reports.
  • Provide support to the senior staff in the office while managing competing priorities in line with the goals and objectives of the team.
  • Contribute to the preparation of a range of project-related documents for key stakeholders as required, including status updates, reports, budgets, and discussion papers to manage the flow of information.
  • Co-ordinating the flow of information between the PMO and its stakeholders and ensure that the PMO responsible mailboxes are maintained and co-ordinated in a timely manner.
Desired Experience  
  • 2 years of previous project or PMO experience.
  • An understanding of project management principles including planning, monitoring, evaluation, and assurance.
  • Demonstrated competency in written and verbal communication skills and stakeholder engagement.
  • Demonstrated capacity to learn and acquire new digital skills and get the best out of existing software.
  • A positive solution and service delivery focused attitude, with attention to detail and ability to meet tight and multiple deadlines; and
  • Ability to work independently and within a small team by using initiative, demonstrating resourcefulness, and managing competing priorities.
Application Requirements 
  • Applicants must hold Australian citizenship and an active NV1/NV2 clearance.
For further details about the role or to check your eligibility, please contact Mishael Solomon on 02 6162 7317 or email via MSolomon@dfp.com.au

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