Business Services Officer

Posted 27 May 2024
Job type Temporary

Job description

Job Title: Business Services Officer L3
Employer: DFP Recruitment client
Position Type: 3 month Casual Temporary Contract (possible extension)
Pay Rate: Competitive
Location: Perth, WA 6000
Role Overview: This role is the main contact for facilities maintenance and business support fpr the client. It involves coordinating maintenance and minor works, conducting weekly audits, and managing cleaning services. Responsibilities include liaising with vendors, managing security systems, overseeing fleet management, and handling financial administration tasks such as purchase orders and invoicing. The role also includes developing best practice procedures and performing additional duties as needed.
Key Responsibilities: 
  • Acts as the first point of contact for all facilities maintenance and other business support issues for the Department.
  • Liaises with the Facilities Management contractor and initiates maintenance requests and/or minor works.
  • Monitors actions to support their timely and effective resolution in accordance with lease and service level agreements.
  • Conducts weekly preventative maintenance audits to ensure specified standards of presentation, maintenance, repair, and operation are being maintained.
  • Assists with the management of the cleaning services contract, including monitoring of contractor performance.
  • Liaise with vendors, contractors, and service providers to procure support and repairs.
  • Liaises with line managers for the activation and de-activations of security cards/FOB’s and maintains registers.
  • Acts as security system officer and maintains a register of all active security cards and FOB’s allocated.
  • Assists with after-hours security and building alarms as necessary.
  • Assists with accommodation tasks/projects as required.
  • Monitors the performance and effectiveness of the fleet and any changes to operational requirements.
  • Assists with the procurement of new/replacement vehicles including disposal.
  • Administers the fleet vehicle booking system.
  • Coordinate’s vehicle maintenance.
  • Assists with the coordination of parking requirements for the Department.
  • Maintains a register of all facilities management related information e.g., Leases, building specifications, manuals, drawings and documents.
  • Undertakes financial administration as required including:
    • Creation of purchase orders
    • Budget tracking
    • Invoicing
    • Processing payments within delegated authority
  • Maintains an assets register and arranges for additions/disposals as required.
  • Develops and documents procedures to ensure best practice workflow
  • Other duties as required that fall within the position parameters.
Essential to be successful in this role;
  • Relevant experience in administration
  • Relevant experience in facilities management services
  • Understanding of the state fleet policy and guidelines
  • Current valid NPC
How to apply: If you are interested in this opportunity, please submit your resume outlining your relevant experience and to highlight why you are suitable for this role. If you have any questions regarding the role which is not listed, please contact Taylor Robinson at 

Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
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